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Grundy Will HR Association By-Laws

    GRUNDY WILL HR ASSOCIATION BY-LAWS

    ARTICLE 1 – NAME AND AFFILIATION

    Section 1.1: Name.   The name of the Chapter is Grundy Will HR Association (herein referred to as the “Chapter”).  To avoid potential confusion, the Chapter will refer to itself as Grundy Will HR Association and not as SHRM or the Society for Human Resource Management.

    Section 1.2: Affiliation.  The Chapter is affiliated with the Society for Human Resources Management (herein referred to as “SHRM”) and the Illinois State Council of SHRM (herein referred to as “the State Chapter”).

    Section 1.3: Relationships.  The Chapter is a separate legal entity from SHRM.  It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council and SHRM shall not be deemed to be an agency or instrumentality of the Chapter.  The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM.  The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.

    ARTICLE 2 – PURPOSE

    The purposes of this Chapter, as a non-profit organization, are to:

    1. Provide a forum for the personal and professional development of our members;
    2. Provide an opportunity to develop leadership, managerial, public speaking and group decision-making skills;
    3. Provide an arena for the development of trust relationships where common problems can be discussed and deliberated;
    4. Provide an opportunity to focus on current human resource management issues of important to our members;
    5. Provide a focus for legislative attention to state and national human resource management issues;
    6. Provide valuable information gathering and dissemination channels;
    7. Provide a pool of human resource management leaders for perpetuation of the Chapter and of SHRM;
    8. Serve as an important vehicle for introducing human resources management professionals to SHRM;
    9. Serve as a source of new members for SHRM; and
    10. Serve as part of the two-way channel of communications between SHRM and the individual members.

    The Chapter supports the purposes of SHRM, which are to promote the use of sound and ethical human resource management practices in the profession and to:

    1. Be a recognized world leader in human resource management;
    2. Provide high-quality, dynamic and responsive programs and service to our customers with interests in human resources management;
    3. Be the voice of the profession on human resource management issues;
    4. Facilitate the development and guide the direction of the human resource profession; and
    5. Establish, monitor and update standards for the profession.

    ARTICLE 3 – FISCAL YEAR

    The fiscal year of the Chapter shall be the calendar year.

    ARTICLE 4 – MEMBERSHIP

    Section 4.1: Qualifications for Membership.  The qualifications for membership in the Chapter shall be state in Sections 4.3, 4.4, 4.5, and 4.6 of this Article.  To achieve the mission of the Chapter, there shall be no discrimination in individual memberships because of race, religion, sex, age, national origin, disability, veteran’s status, or any other legally protected class.

    Section 4.2: Non-transferability of Membership.  Membership in the Chapter is neither transferable nor assignable.

    Section 4.3: Individual Membership.  Membership in the Chapter is held in the individual’s name, not an organization with which the member is affiliated.

    Section 4.4: Professional Members.  Professional membership shall be limited to those individuals who are engaged as one or more of the following: (a) practitioners of human resources management; (b) certified by the Human Resource Certification Institute; (c) faculty members in human resource management or any of its specialized functions at an accredited college or university; (d) consultants or third-party associates practicing in the field of human resource management; and/or (e) attorneys experienced in counseling and advising clients on matters relating to the human resource profession.  Professional members may vote and hold office in the chapter.

    Section 4.5: Associate Members.  Individuals who do not meet the qualification of the other classes of membership but who demonstrate a bona fide interest in human resource management and the mission of the Chapter.  Associate members may vote and hold office in the Chapter.

    Section 4.6: Student Members.  Individuals who are (a) enrolled as full-time students;  (b) enrolled in a four-year or graduate institution and/or consortium of these or a two-year community college. Student members may not vote or hold office in the Chapter.

    Section 4.7: Application for Membership.  Application for membership shall be on the Chapter application form.  All applications shall be reviewed by the Vice President of Membership and approved by the Board of Directors or their designee.  New members shall be afforded full membership rights from the date of application approval by the Board of the Directors or their designee.

    Section 4.8: Voting.  Each Professional and Associate member of the Chapter shall have the right to cast one vote on each matter brought before a vote of the members.  Student Members are not eligible to vote.  Votes shall be tallied by an Ad Hoc Committee appointed by the Board of Directors.

    Section 4.9: Dues.  Annual membership dues shall be established for the next year by the Board of Directors prior to the mailing of renewal notices.

    Section 4.10: Termination of Membership.  Any member failing to pay the annual membership dues will forfeit his/her membership in the Chapter.

    ARTICLE 5 – MEMBER MEETINGS

    Section 5.1: Regular Meetings.  Regular meetings of the members shall be held on the 4th Wednesday of each month or as otherwise determined by the Board of Directors.

    Section 5.2: Annual Meetings.  The annual meeting of the members for electing Directors and Officers, and conducting other appropriate business shall be held in November or at such other time as determined by the Board of Directors.

    Section 5.3: Notice of Meetings.  Notice of all special and annual meetings shall be given to all members at least ten days prior to the meetings.  Notice of regular meetings shall be given at least seven days prior to the meeting.

    Section 5.4:  Quorum.  Members holding one-tenth of the votes entitled to be cast, represented in person or by conference call, shall constitute a quorum.  The vote of a majority of the members present at any meeting at which there is a quorum, either in person or by conference call, shall be necessary for the adoption of any matter voted on by the members, except to the extent that applicable state law may require a greater number.

    ARTICLE 6 – BOARD OF DIRECTORS

    Section 6.1: Power and Duties.  The Board of Directors (also referred to as the “Board”) shall manage and control the property, business and affairs of the Chapter and in general exercise all powers of the Chapter.

    Section 6.2: Officers.  The following shall be members of the Board of Directors and shall be Officers of the Chapter:  President, Vice President of Membership, Vice President of Programming, Treasurer and Secretary.

    Section 6.3: Composition of the Board of Directors.  Along with the Officers listed in Section 6.2 of this Article, the Board of Directors may also include Core Leadership Area Directors and the Past President.  These shall constitute governing body of the Chapter.  Additional Core Leadership Area Directors shall be nominated by the President and elected from among the eligible memberships as members of the Board of Directors, should new Core Leadership Areas be established by SHRM.

    Section 6.4: Qualifications.  All candidates for the Board of Directors must be Professional or Associate members of the chapter in good standing at the time of nomination or appointment and for their complete term of office.  Per SHRM By-laws, the President must be a current member in good standing of SHRM throughout the duration of his/her term of office.

    Section 6.5: Election – Term of Office.  With the exception of the President’s role, Officers and Directors shall be elected by the members at the annual meeting of the membership.  A proposed slate of candidates will be chosen by the nominating committee which is appointed by the Board of Directors at the beginning of each election year.  The Vice President becomes the President at the beginning of the year.  All Officers and Directors shall assume office on January 1, following his/her election and shall hold office for two years or until his/her successor is elected and takes office.  A Director may succeed himself/herself no more than once.

    Section 6.6: Vacancies.  Any vacancy in the Board may be filled for the unexpired term by the appointment of the President with the consent of the Board of Directors.

    Section 6.7: Quorum.  A simply majority of the total Board of Directors shall constitute a Quorum for the transaction of business. The act of a majority of the Board of Directors present at any meeting at which there is a quorum, either in person or by conference call, shall be the act of the Governing Body, except to the extent that applicable state law may require a greater number.  In addition, the Board may act by unanimous written consent of all voting members.

    Section 6.8: Board of Directors’ Responsibilities.  The Board of Directors shall transact all business of the Chapter except as prescribed otherwise in these By-laws or other governing instruments of the Chapter.  A Professional member in good standing may request the President to place on the agenda of the next regular Board of Directors meeting any action for consideration by the Board of Directors.

    Section 6.9: Removal of Director and Officer.  Any Officer or Director may be removed from office, with cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors meeting.  The Officer or Director shall be entitled to a due process hearing prior to any termination action being imposed.

    ARTICLE 7 – DUTIES AND RESPONSIBILITIES

    The responsibilities of each member of the Board of Directors shall be as outlined in the position descriptions maintained by the Secretary and distributed to the Chapter Board.  The position descriptions are subject to change as deemed necessary by the President and/or the Chapter Board.

    Section 7.1: The President.  The President shall preside at the meetings of the members and of the Board.  He/she shall direct the Chapter and have charge and supervision of the affairs and business of the Chapter, subject to the ultimate management authority of the Board of Directors.  He/she shall maintain liaison and be a current member in good standing of SHRM throughout the duration of his/her term of office.

    Section 7.2: The Vice President of Programming and President Elect.  The Vice President of Programming shall also serve as the President Elect, and at the request of the President or in his/her absence or disability, may perform any duties of the President.  He/she shall have such other powers and perform such other liaison duties as the Board or President may determine.   As Chair of the Program Committee, he/she will be responsible for organizing programs conducted at all regular meetings of the members, social functions, and any workshops and/or seminars sponsored by the Chapter as determined by the President and the Board.  He/she shall be a current member in good standing of SHRM throughout the duration of his/her term of office.  He/she shall have such other powers and perform such other duties as the President may determine.

    Section 7.3:  The Vice President of Membership.  The Vice President of Membership shall be responsible for encouraging Chapter and SHRM membership growth and shall maintain the official membership roster of the Chapter.  He/she shall maintain liaison and be a current member in good standing of SHRM throughout the duration of his/her term of office.  He/she shall have such other powers and perform such other duties as the President may determine.  

    Section 7.4: The Treasurer.   The Treasurer shall be responsible for the financial affairs of the Chapter, including all required filings.  These responsibilities shall include financial reports to the Board and coordinating arrangements for the annual examination audit of the accounts as may be required by the Board.  He/she shall be responsible for membership billing.  He/she shall be a current member in good standing of SHRM throughout the duration of his/her term of office.  He/she shall also perform such other duties as the President may determine.

    Section 7.5:  The Secretary.  The Secretary shall be responsible for recording the minutes of all meetings of the Chapter, shall be responsible for making all members aware of such meetings, and shall be responsible for coordinating the activities related to the Chapter’s newsletter.  He/she shall be a current member in good standing of SHRM throughout the duration of his/her term of office.  He/she shall also perform such other duties as the President may determine.

    Section 7.6: Core Leadership Area (CLA) Directors.  Core Leadership Area Directors shall have such powers and perform such liaison duties as the Board or the President may determine.  The responsibility includes awareness sessions and initiatives in the particular CLA as determined by the President and the Board.  He/she shall have the authority to appoint sub-committees to plan and implement the activities associated with the CLA for the year.

    Section 7.7: Past President.  The Past President shall serve as an advisor to the President, and fulfill such duties as requested by the President and/or Board of Directors.

    ARTICLE 8 – COMMITTEES

    Section 8.1: Committees.  The establishment of both standing and ad-hoc committees shall be the right of the Board of Directors.

    Section 8.2: Committee Organization.  Committees in addition to the Nominating Committee are established by the resolution of the Board of Directors.

    Section 8.3: Committee Chairpersons.  Appointment of Chairpersons to committees is the sole responsibility of the President.  The Chairperson and the President will seek interested members to participate in committee activities.  Special Committees or task forces may be organized by the President to meet particular Chapter needs.

    Section 8.4: Committee Activity.   Committees are established to provide the Chapter with special ongoing services, such as Membership, Programs, Professional Development, Communications, Marketing/Public Relations, etc.

    ARTICLE 9 – ELECTRONIC VOTING

    Mail or electronic ballots can be used for the election of Directors provided the Chapter has had at least one in-person meeting that year.

    ARTICLE 10 – STATEMENT OF ETHICS

    This Chapter adopts SHRM’s Code of Ethical and Professional Standards in Human Resource Management for members of the Association in order to promote and maintain the highest standards among our members.  Each member shall honor, respect and support the purposes of the Chapter and of SHRM.

    The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors.  No member shall actively solicit business from any other member at Chapter meetings without the approval from the Board of Directors.

    ARTICLE 11 – PARLIAMENT PROCEDURE

    Meetings of the Chapter shall be governed by the rules contained in Robert’s Rules of Order (newly revised) in all cases to which they are applicable and in which they are consistent with the law and the By-laws of the Chapter.

    ARTICLE 12 – AMENDMENT OF BY-LAWS

    The By-laws may be amended by a majority vote of the members present at any meeting at which a quorum exists and in which required notice has been met, provided that no such amendments shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of the SHRM and not in conflict with SHRM by-laws.  Any motion to amend the by-laws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO and his/her designee.

    ARTICLE 13 – CHAPTER DISSOLUTION

    In the event of this chapter’s dissolution, the remaining monies in the Treasury, after chapter expenses have been paid, will be contributed to an organization decided by the Directors at the time of dissolution (e.g. the SHRM Foundation, a local student chapter, the State Council, an HR degree program, or other such organization or charity with purposes consistent with those of the Chapter).

    ARTICLE 14 – WITHDRAWAL OF AFFILIATED CHAPTER STATUS

    Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM.  Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period.   In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM.  After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.

    ARTICLE 15 – TERMS USED

    As used in these By-laws, feminine or neuter pronouns shall be substituted for those of the masculine form, and the plurals shall be substituted for the singular number in any place where the context may require such substitution or substitutions. * Note these revised By-laws are not effective until approved and signed by SHRM CEO or designee.